CANOE POLO CLUB PRESIDENTIAL ELECTIONS - IMPORTANT, PLEASE READ!
In case you are unaware, we need to elect a new Canoe Polo President for the start of the 07-08 year. Frodo will not be with us, at least for the first term, so we need to find a willing, able replacement.... and before the start of term so he/she can organise fresher recruitment!
As there are still not many people around at Warwick, and to ensure that everyone has a chance to vote, we are proposing an e-mail vote as well as being able to vote in person if you are around. Just as in normal club elections, the vote will be confidential, so no-one will find out who has voted for who.
The vote will take place as follows. IF YOU DO NOT READ THIS CAREFULLY AND FOLLOW THE INSTRUCTIONS, YOUR VOTE MIGHT BE MISSED.
1) Anyone wanting to stand for Canoe Polo President must let me know by e-mailing me (M.C.Gill@warwick.ac.uk) before 7.00 pm next Wednesday 26th September. You should include a short speech or manifesto. I will post a list of candidates on the website, and by e-mail to all club members shortly after then. This will include the speeches/manifestos of anyone wanting to stand. It is important that I receive your manifesto by then, if you wish to stand.
2) After holiday-polo at about 10.00 pm on the same day, any candidates who wish to and are able to attend, may present their small speech to everyone present at polo that evening (most likely in The Graduate or The Bar). Candidates may have someone speak on their behalf if they are unable to attend themselves. I am willing to do this for anyone provided they give me sufficient notice. Members who cannot attend will have recieved written versions of the speeches within the e-mail confirming the candidates. None of this is any different in principle to what normally happens at the elections dinner.
3) Once all candidates have a had a chance to say what they would like to say, voting will open at 10.00 pm on Wednesday 26th September. Members present at polo will be able to cast their vote in person, there and then. Club members unable to attend polo on Wednesday will cast their votes by e-mailing me at M.C.Gill@warwick.ac.uk with the name of the candidate they wish to elect and nothing else (please!). You can't vote more than once!!
4) Voting ends at 10.00 pm the following day (Thursday 27th September). The votes will then be counted, and the result posted on the club website and e-mailed to all members as soon as possible afterwards. To ensure no foul play, I will forward the vote e-mails to a third party to be checked.
I hope that is all fairly clear. If anyone has any questions, please e-mail me and I will answer them.
The Salient points...
7.00 pm Weds 26th Sept - Candidates must declare that they want to stand before this date/time.
10.00 pm Weds 26th Sept - Speeches made, members present may vote in person. Members not present may vote by e-mail (M.C.Gill@warwick.ac.uk).
10.00 pm Thurs 27th Sept - E-mail voting ends. Results published soon afterwards.
If you would like to stand for President of Canoe Polo, please e-mail me before 7.00 pm on Wednesday 26th September.
Your votes are important - if you can't attend, please vote by e-mail!!
Matt
(Pseudo-Returning Officer) | 
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